We are now accepting applications for a Director of Corporate Services

Director of Corporate Services

Competition #02-2020

For people who enjoy the outdoor lifestyle, Sparwood will exceed your expectations by offering you instant access to mountains, valleys, rivers and lakes filled with an array of fish and wildlife. Participate in fishing, hiking, mountain biking, camping, golf, numerous lake activities, hunting, cross country skiing and world class skiing and snowboarding to your heart’s content.

Sparwood is an East Kootenay community of about 4,000 people living in the beautiful Elk Valley, approximately 1.5 hours away from Cranbrook, BC and 2.5 hours away from Calgary, AB - offering easy access to big city amenities while enjoying all that rural living has to offer.

The District of Sparwood is searching for its next talented and experienced Director within the Corporate Services department. Reporting to the Chief Administrative Officer, the Director of Corporate Services is responsible for the management of the District’s legislative functions, as well as other core administrative business areas and staff. This position is designated as Corporate Officer, as outlined in the Community Charter, and will have working knowledge of the legislative, legal and corporate responsibilities in BC local government legislation.

Recognizing the unlimited potential of this vibrant community and the importance of hiring a leader to assist Council in achieving their strategic goals and objectives, as outlined in the 2019-2022 Strategic Priorities Report, we are looking to attract a collaborative leader with strong communication skills as the Director of Corporate Services.

The core job duties include:

  • Being responsible for duties identified in section 148 of the Community Charter;
  • Overseeing the municipal election process;
  • Being responsible for the BC Freedom of Information and Protection of Privacy Act compliance;
  • Acting as the Municipal Emergency Management Coordinator;
  • Being responsible for corporate communications and oversight of the District website; and
  • Leading the Bylaw Enforcement team.

The ideal candidate will have:

  • A diploma in Public Administration;
  • A minimum five (5) years of local government experience in a Corporate Officer or Deputy Corporate Officer role;
  • Experience managing a local government election;
  • Excellent computer skills, including Microsoft Office (Word, Excel, PowerPoint and Outlook) and iCompass software.

The salary for this position is between $100,000 and $112,000 (dependent on education and experience), and includes a full range of employer paid benefits, an earned day off program, up to 3-weeks of banked overtime and an Active Living Pass for access to the Leisure Centre courts, fitness centre, climbing wall, pool, arena and many of the drop-in fitness classes. More information and a detailed job description can be found below. 

Qualified applicants who are offered and accept the position may be required to complete a satisfactory pre-employment background check. This may consist of all or a combination of the following: Canadian criminal record check, an employment verification and/or an education and accreditation verification and a clean drivers’ abstract.

Applicants are invited to submit their resumes, complete with cover letter, in confidence by February 16, 2020 at 23:00, quoting competition #02-2020, to the attention of:

Ms. Michele Schalekamp
Chief Administrative Officer
District of Sparwood
mschalekamp@sparwood.ca

Job Description

Job Title

Director of Corporate Services

Reports To

Chief Administrative Officer

Salary Grade

Exempt – Management Staff

Department

Corporate Services

Updated

January 2020

Job Summary

The Director of Corporate Services is responsible for the management of the District’s legislative functions, as well as other core administrative business areas and staff. This position is designated as Corporate Officer, as outlined in the Community Charter, and will have working knowledge of the legislative, legal and corporate responsibilities in BC local government legislation.

The Corporate Officer adheres to the responsibilities identified in section 148 of the Community Charter; oversees the municipal election process; is responsible for the BC Freedom of Information and Protection of Privacy Act compliance; arranges support to Council, boards and committees; and develops and implements administrative policies and long-range department plans.

Other core administrative business area responsibilities include corporate communications, oversight of the District website, emergency program management, records management and bylaw enforcement.

As a senior member of the management team, the Director of Corporate Services works collaboratively with other District staff to prepare departmental budgets, develop strategic plans to achieve organizational goals, and to provide departmental updates and reports to Council.

Job Duties

  • Provide overall leadership and direction to Corporate Services staff, which includes work planning, scheduling, staff mentoring/coaching and monitoring of working conditions and human resources administration.
  • Develop and implement new/revised administrative policies and operational procedures.
  • Oversee the municipal elections processes pursuant to the Community Charter, Local Government Act and Elections Act. Direct the preparation and coordination of municipal elections and referenda, assist with election budget preparation and order necessary equipment and supplies for automated voting, provide assistance to the District’s Chief and Deputy Chief Election Officers.
  • Follow best practices regarding Council meeting protocols and administration, corporate records management, and information and privacy protocol, and keep current on legislative changes that affect local government.
  • Provide advice to District staff, committee and board members and Council; including explanation and interpretation of District bylaws; meeting protocols, parliamentary procedures and rules of order and legislative requirements.
  • Oversee the process of:
    • meeting scheduling, preparation and distribution of agendas and materials for Council, committee and board meetings and public hearings;
    • bylaw preparation; and
    • distribution of all supporting material and minutes, decisions, instructions, and resolutions of Council to appropriate parties.
  • Act as a Signing Officer for the District.
  • Act as the Municipal Emergency Management Coordinator to facilitate emergency preparedness, response and recovery measures within the District.
  • Act as the Head under the Freedom of Information and Protection of Privacy Act.
  • Research, draft and manage documents including bylaws, agreements, policies and reports to Council.
  • Assist the Chief Administrative Officer in the managing and maintaining a “Resolution Database” of all Council resolutions, including regular status updates.
  • Lead the Bylaw Enforcement team including work planning, setting delivery service standards, quality assurance monitoring and follow up.
  • Responsible for corporate communications and oversight of the District website.
  • Work closely and cooperatively with the Chief Administrative Officer, and assist staff regarding policy and bylaw development, communications and legislative matters.
  • Undertake special projects and perform other duties as assigned, in accordance with departmental and corporate objectives.

Job Requirements

  • Diploma in Public Administration.
  • A degree in Public Administration, Law or Political Science would be considered an asset.
  • Minimum five (5) years of local government experience in a Corporate Officer or Deputy Corporate Officer role.
  • At least three (3) years of experience in a management role.
  • Experience managing a local government election.
  • Superior writing and communication skills.
  • Strong public speaking skills and experience making presentations to Council.
  • Excellent computer skills, including Microsoft Office (Word, Excel, PowerPoint and Outlook) and iCompass software.
  • Experience with departmental budget preparation and control.
  • Well-developed organizational and time management skills.

Knowledge, Skills and Abilities

  • Ability to work collaboratively and cooperatively with outside agencies, organizations and the public.
  • Ability to deal with highly sensitive and confidential issues.
  • Significant experience with Parliamentary Procedures and Robert’s Rules of Order.
  • Strong communications skills including stakeholder engagement, web design and corporate communications value-based strategies.
  • A well-defined sense of diplomacy, including negotiation, conflict resolution, and people management skills.
  • Ability to identify issues and implement creative and strategic solutions to overcome problems.
  • Effective leadership skills, with a strong focus on mentoring and motivation of employees.
  • Ability to work efficiently and perform well under pressure while dealing with contentious matters.
  • Working knowledge of the Community Charter, Local Government Act and Freedom of Information and Protection of Privacy Act.

Reporting Structure

  • Direct Reports: Deputy Director of Corporate Services, Summer Student
  • Indirect Reports: Bylaw Officer

Our Work Environment

At the District of Sparwood we are always interested in attracting high performing team members to our staff by offering:

  • A collaborative executive team environment
  • Continual professional learning and development
  • Earned day off program
  • Employer paid benefits
  • Active Living Pass for access to the Leisure Centre courts, fitness centre, climbing wall, pool, arena and many of the drop-in fitness classes